Instructions for Employee Discount and Purchasing Program Form

Interested in Offering a Discount for your Goods or Services to City of Eagle Pass employees?

If so, please fill out and submit the application online.

Once an application is received from either an individual or corporate vendor (a “vendor”), the application is approval and acceded to the Discount Vendor Agreement in order to obtain to final approval to enter the Employee Discount Program. Once approved by the City of Eagle Pass, the vendor’s discount offer usually is posted to the Employee Discount website at the beginning of each month.

Employee Discount Program Guidelines and Requirements:

1. The discount must be available to all employees, civilian and uniform, of the City of Eagle Pass (individually referred to herein as “employee”, and collectively, “employees”).
2. The vendor offering the discount must be a reputable business as determined within the sole discretion of the City of Eagle Pass.
3. The vendor offering the discount may not be a City of Eagle Pass employee.
4. The vendor offering this discount shall not provide a gift, favor or service exclusively to a City of Eagle Pass employee that would result in the personal grain or benefit of that employee.
5. There is no vendor fee to participate in the Employee Discount program; it is considered “free” visibility for vendors. Therefore, City of Eagle Pass expects that vendor will provide quality savings directly to City of Eagle Pass Employees. Therefore, the discount must be specific to City of Eagle Pass (or similar to other corporate/group discounts) and not substantially similar to other discounts offered to the general public. 
6. The vendor offering the discount must be appropriate for the website, as determined within the sole discretion of the City of Eagle Pass. Vendor offers relating to any objectionable materials or services will not be approved (i.e. firearms or explosives, pornography-related items or services, alcohol, tobacco, gambling, illegal substances, etc.). 
7. The vendor offering the discount is prohibited from direct employee solicitation in accordance with City of Eagle Pass Administrative Directive.
8. If employment verification is required, the following policy must be adhered to:
   1. An employee badge can only be presented by the employee and cannot be taken/removed from his/her possession.
   2. The employee badge cannot be photo-copied/faxed or reproduced for maintaining records on the individual or for any other purpose.
9. The City of Eagle Pass does not endorse any goods or services offered by vendors. Because of this, vendors shall refrain from representing or implying to the City of Eagle Pass employees that the City of Eagle Pass employee discount program are the sole responsibility of, and are conducted strictly between, the vendor and the employee. City of Eagle Pass assumes no obligation or liability resulting from any transaction. 
10. Vendors will provide the following information on the City of Eagle Pass Employee Discount Program vendor application: company and/or vendor name, business owner name, contact name, address, phone number and email, discount offer details (i.e. description of goods and/or services, specific discounts(s) offered, redemption process, and effective dates), vendor URL and business Logo if applicable. Each product/service discount offering must be provided for a period of no less than six (6) months unless for a special event. Special events should be submitted more than 30 days in advance. 
11. Either the City of Eagle Pass or the vendor may terminate a discount offer. Three (3) week’ prior notice by the vendor to the City of Eagle Pass will be required prior to termination. The City of Eagle Pass may terminate and withdraw any discount at any time for any reason. All discounts will automatically expire upon the expiration date entered for the offer or after 12 months. It is the vendor’s responsibility to re-establish a new discount offer. Throughout the year, new vendors will be invited to participate in this Employee Discount Program. 
12. Under no condition whatsoever will the vendor agrees to comply with all Texas state and federal laws and regulations regarding nondiscrimination and harassment on the basis of race, color, gender, religion, national religion, creed, marital status, age, sexual orientation, pregnancy, or the presence of any sensory, mental, or physical disability in providing any benefits under the agreement. 
13. In performance of this agreement, the vendor agrees to comply with all Texas state and federal laws and regulations regarding nondiscrimination and harassment on the basis of race, color, gender, religion, national religion, creed, marital status, age, sexual orientation, pregnancy, or the presence of any sensory, mental, or physical disability in providing any benefits under the agreement.
14. Vendor shall defend, indemnify, hold and save harmless of the City of Eagle Pass from all loss, damage, liability, or expense (including expense of litigation) resulting from any actual or alleged injury or death of any person, or from any actual or alleged loss of or damage to any property caused by or resulting from any act or omission of the vendor relating to or in regard to the performance of this agreement. 
15. The party that checks “I agree” represents and warrants that he/she is authorized to enter into this agreement on behalf of the vendor.
16. This agreement shall not become effective unless and until it is properly accepted by the City of Eagle Pass.

DISCLAIMER: 

THE CITY OF EAGLE PASS, AS THE OWNER OF THIS SITE, RESERVES THE RIGHT TO CHANGE THESE REQUIREMENTS FROM TIME TO TIME IN ITS SOLE DISCRETION. THESE POSTING REQUIREMENTS AS CURRENTLY IN EFFECT AND AS THEY MAY BE FROM TIME TO TIME AMENDED, APPLY TO ALL VISITS TO THIS WEBSITE, BOTH NOW AND IN THE FUTURE. CITY OF EAGLE PASS RESERVES THE RIGHT TO NO PUBLISH A DISCOUNT OR DISCONTINUE OFFERING A VENDOR DISCOUNT AT ANY TIME FOR ANY REASON BY CITY OF EAGLE PASS IN ITS SOLE DISCRETION.

IN THE EVENT THE CITY OF EAGLE PASS RECIEVES A COMPLAINT ABOUT A VENDOR, THE VENDOR DISCOUNT MAY BE IMMEDIATELY REMOVED FROM THIS WEB SITE.